OPERATIONAL REGULATION FOR THE ADMISSION OF COLLECTIVE MEMBERS

Article 1 – Purpose and Scope of Application

1. This Regulation governs the procedures for the admission, evaluation, approval, and registration of collective entities seeking to become part of the Confederation of Humanitarian Nations (C.N.U.) as Confederated Members or Consultative Observers.

2. This Regulation applies to:

• Public or private entities operating in the social, humanitarian, educational, cultural, environmental, or health sectors;

• International organizations, non-governmental organizations (NGOs), foundations, trusts, and associations;

• Spiritual communities and traditional or self-managed bodies recognized or recognizable for their peaceful purposes and representativeness;

• Local committees, academic institutions, and cooperation bodies pursuing objectives compatible with the principles of the Confederation.

Article 2 – Principles of Admission

1. Admission to the Confederation is based on the principles of legality, transparency, cooperation, and international neutrality.

2. No entity shall be admitted if it:

• Promotes discrimination, violence, extremism, or activities contrary to the Universal Declaration of Human Rights;

• Pursues exclusive political, military, or confessional objectives;

• Has been subject to convictions or sanctions that compromise its moral or legal representativeness.

Article 3 – Minimum Admission Requirements

To be admitted as collective members of the Confederation, entities must demonstrate:

1. Legal personality or valid constitutive documentation (notarial act, public registration, founding minutes, or equivalent);

2. A statute or internal regulation consistent with the principles of the Confederation;

3. A democratic and transparent organizational structure;

4. Proven experience or concrete project initiatives coherent with the Confederation’s mission;

5. Non-profit purposes or a clear separation between economic and social activities;

6. A formal declaration of adherence to the Statute and Ethical Code of the Confederation.

Article 4 – Admission Procedure

1. Admission may occur through presentation by a Senior Confederated Member or, in the absence thereof, by direct application to the General Secretariat.

2. The application for admission must be submitted using the official form provided by the Secretariat and must include:

• A cover letter signed by the legal representative;

• Indication of the presenting member (if any);

• Motivation and purpose of the application;

• The statute, constitutive act, or organizational manifesto;

• Organizational chart and personal data of directors or representatives;

• A report on past or current activities and projects;

• A formal declaration of full acceptance of the Confederation Statute and Ethical Code.

3. Documentation must be submitted in digital format to the official email address of the General Secretariat and, when required, deposited in paper form for protocol registration.

Article 5 – Preliminary Evaluation

1. The application is examined by the Confederation Executive Council, which verifies its formal completeness and substantive compatibility with the principles of the Confederation.

2. The Council may arrange a preliminary hearing with the applicant’s representative, either in person or online, in the presence of two Senior Members designated by the General Secretariat.

3. The Executive Council, or the Secretary-General acting on its behalf and with the majority consent of its members, may delegate the preliminary evaluation to the Confederation Ethics Committee or, where required by the complexity of the case, establish a Technical Evaluation Commission, governed as follows:

a) Composition – The Commission shall consist of three to five members selected among:

• Senior Members of the Confederation with at least two years of standing;

• Experts appointed by the Ethics Committee or the Office of the Prosecutor;

• Accredited external consultants of the Confederation.
  At least one member must belong to the Office of the Prosecutor, serving as procedural guarantor.

b) Appointment and Term – The Commission is appointed by decree of the Secretary-General, upon proposal of the Executive Council, for a renewable three-year term. In urgent cases, it may be established ad hoc for a specific procedure.

c) Functioning – The Commission acts collegially, records minutes of each meeting, and issues a reasoned evaluation report signed by all members. Deliberations are valid when a majority of members is present.

d) Transmission of Documents – The final report is transmitted to the Executive Council, which deliberates on the outcome and, if positive, forwards it to the Confederation Assembly for ratification.

4. In the event of a favorable outcome, the file is forwarded to the Assembly for final ratification.

Article 6 – Assembly Ratification

1. The Confederation Assembly, in ordinary or extraordinary session, shall vote openly and with justification on the admission of the applicant, after reviewing the report of the Executive Council and the presenting member.

2. Any objections must be justified and recorded; in case of parity or dispute, the decision is deferred for further examination.

3. Admission is finalized through the Assembly’s resolution and registration in the International Confederated Registry (RCI) maintained by the Registry Board.

Article 7 – Status of Collective Members

1. Once registered in the RCI, entities acquire one of the following statuses:

• Full Confederated Member, with voting rights and participation in assemblies; or

• Consultative Observer, with the right to intervene but without voting rights.

2. The admitted entity shall receive a Certificate of Membership with a unique confederated code and, where applicable, the designation of an official representative accredited to the Confederation.

Article 8 – Membership Contributions and Obligations

1. Each admitted entity is required to pay the annual confederated fee, as determined by the Assembly.

2. Contributions may be made in monetary form or equivalent (goods, services, or humanitarian projects).

3. The member entity undertakes to:

• Maintain conduct consistent with the Ethical Code;

• Actively cooperate in confederated initiatives;

• Submit an annual activity report;

• Promptly communicate any legal or structural changes.

Article 9 – Suspension and Revocation

1. The Executive Council may propose temporary suspension or revocation of membership in the following cases:

• Serious violation of confederated principles;

• Failure to pay membership fees for more than eight months;

• Inactivity or untraceability of the entity for over one year;

• Actions or statements damaging the image of the Confederation.

2. Before any decision is taken, the concerned entity shall be invited to submit written counterarguments within thirty (30) days.

3. The final decision rests with the Confederation Assembly, which shall deliberate by simple majority.

Article 10 – Cooperation and Representation Agreements

1. Confederated entities may enter into cooperation agreements, memoranda of understanding, or partnership protocols with the Confederation for specific projects.

2. They may be designated as Delegations, Embassies, or Territorial Centers, subject to approval by the General Secretariat.

3. The use of the name and emblem of the Confederation is subject to written authorization and compliance with the Regulation on Diplomatic and Visual Identity.

Article 11 – Final Provisions

1. This Regulation enters into force on the date of its approval and may be amended by resolution of the Executive Council, ratified by the Confederation Assembly.

2. For any matters not expressly provided for, the provisions of the Confederation Statute and the applicable implementing regulations shall apply.